The Importance of Secure Multi-Channel Communications in the Remote Work Era

The Importance of Secure Multi-Channel Communications in the Remote Work Era

With the first half of 2020 behind us, we find ourselves in the midst of a watershed moment in financial services. When approaching customer communication and data management, security has become the top priority for firms across the industry, with most accepting that remote working conditions will be the norm for the foreseeable future.

As we enter what we hope will be a less turbulent half of the year, companies will need to rely on proven multi-channel communication solutions to ensure that business initiatives and client interactions are seamless and, more importantly, in a secure environment. 

Entering Virtual Reality

One of the most palpable changes across the financial landscape has been the transition from in-person meetings and conferences to virtual interactions, which initially created several data security and compliance issues.

According to a recent Greenwich Associates study, nearly 60% of institutional investors believe that large in-person events and conferences will not resume until sometime in 2021. That means financial services firms will need to have the proper protocols in place for virtual corporate access roadshows, large-scale earnings season conference calls, and one-on-one communications with customers. Detailed and accurate reporting, audit trails, compliance workflows, and data integrity are some of the key areas that many firms will also need to address if they haven’t already.

Innovation in Cybersecurity and Communications Technology

In this new ecosystem of work habits and behaviors, multi-channel communication providers must adjust their solutions to address data security concerns and ensure that everything falls within compliance parameters. According to a recent research report by Celent, expectations for a flexible fintech solution have exponentially increased IT budgets and financial institutions are beginning to adjust accordingly as digital technology plays a more central role in business continuity. 

Over the past few months, there have been numerous stories of data breaches on unsecured conference calling solutions, partly because data has not been stored properly. Data gathered through voice, SMS, and email is often stored in a separate, standalone system, leaving information scattered across different locations. Not only does this increase the risk of losing data and creating more information disparities, but it also opens up the potential for more security liabilities.

While data breaches continue to make headlines regularly from popular and well-known multi-channel communication platforms, flexible, secure technology cannot become an afterthought.

Fostering a Productive Remote Workplace

During these times of uncertainty, technology should be a reliable constant. Having the right tools that can be deployed quickly can be the difference between a new client relationship and a lost one.

Since COVID-19’s emergence, cloud-based software platforms that provide integrated communication tools have experienced a drastic uptick in business, particularly those with virtual event-hosting capabilities. Multi-channel communications platforms are redefining the client-customer relationship by unifying CRM systems to optimize workflows and increase collaboration. 

Right now, businesses must focus on maximizing the functionality of their relationship management tools in the pursuit of generating high-value, long-standing relationships in a post-pandemic world. First-class support for inbound and outbound messaging has moved from a luxury to a necessity, and adopting an environment that puts this first will generate longer-term success and greater revenue opportunities. 

The Office of the Future

As the COVID-19 pandemic continues to linger, the work from home lifestyle is becoming more commonplace. According to a survey from 451 Research combined with analysis from S&P Global Market Intelligence, two-thirds of polled businesses anticipate long-term work from home policies to continue in a post-pandemic world. The Coronavirus pandemic has demonstrated that remote working policies can be effective and efficient with the right tools in place.

Our software development team has been taking advantage of distributed working for over five years. We utilize the same multi-channel tools for internal collaboration, such as daily stand-ups and email distribution, to communicate operational changes to customers. Multi-channel solutions keep momentum flowing, office culture alive, and above all else, bolsters productivity.

These past few months have been trying times for many businesses and workplace dynamics, but it doesn’t have to be. Outsourced technology that ensures business continuity can no longer be just a consideration. It will surprise you just how little you miss the office space when everything you need to communicate and work efficiently is found under the umbrella of one multi-channel communications solution. 

This article was originally featured in ValueWalk

How We Plan to Rebuild in the Post Covid Economy

How We Plan to Rebuild in the Post Covid Economy

Q&A session with Charlie Katz of Authority Magazine and Joe Vaccarella, CEO, CIA Omnigage

“How Business Leaders Plan To Rebuild In The Post COVID Economy” series

Thank you so much for your time! I know that you are a very busy person. Our readers would love to “get to know you” a bit better. Can you tell us a bit about your ‘backstory’ and how you got started?

I took a job in sales at a startup teleconference company in 1992. I eventually became COO and grew the company to over $15M in sales. We had an opportunity to get into a new market, which was blast voicemail. The owners had absolutely no interest in that product, so the sales VP and I joined to form Client Instant Access, LLC in 1997. We developed and marketed the service to the financial community and within 2 years, sales were over $4M and had some of the largest investment banks knocking on our door asking for our service. Our products have constantly evolved over the past 20 years and tailored to the needs of the financial services sector.

Can you share a story about the funniest mistake you made when you were first starting? Can you tell us what lessons or ‘takeaways’ you learned from that?

In the first month of operation I had a research analyst tell me that the service was so bad he would put us out of business. This happened to be on my birthday. Not a good day. I realized then that investment banks hold services to a higher standard. Because of perceived shortcomings of the service, I developed a product that addressed the specific concern of the analyst. Because of that upgrade, we had every large investment bank knocking our door to use the service. Our takeaway was to build products based on customer feedback and needs and since then this is what has separated us from competitors.

Is there a particular book that you read, or podcast you listened to, that really helped you in your career? Can you explain?

I read a lot of biographies and history novels of successful people. I like to understand successful personalities and gain insight from history.

Extensive research suggests that “purpose-driven businesses” are more successful in many areas. When you started your company what was your vision, your purpose?

When we launched Client Instant Access back in 1997, the technology that companies used was far different than what we see today. The Internet was still in its infancy and on Wall Street, traders conducted almost entirely over the phone. Our goal was to help financial services and banking professionals manage their data and communicate with customers and co-workers more efficiently without having to worry about losing customer information due to security breaches.

Ultimately, our goal was to raise the bar in workflow efficiency and, as a result of our initial success, we’ve been able to expand into other industries like healthcare, legal, education and retail over the last 20 years.

As workflows have become more complex and the technology that’s being used is more sophisticated, we’ve had to stay ahead of the innovation curve and a key part of that is constantly talking to our customers to find out what they want in a communication and customer engagement solution and what things are not working for them. Knowing these things, we’re able to continuously enhance our offering to ensure we’re providing the best tools so that firms are able to provide their customers with the best experience possible.

Do you have a “number one principle” that guides you through the ups and downs of running a business?

Stay the course. Adjust to client needs and maintain the long term goals and mission of the company. Difficult to do, but we’ve weathered the Dotcom crash, 9–11, the financial crisis in 2008, and now COVID-19.

Always listen to your customers and adjust your offerings to address what hurdles they are facing in the industry ecosystem. If you’re offering the same old things that others are already doing, there’s no value-add. You have to stay creative and continue to innovate and the foundation for that is knowing what your customers want and delivering it as efficiently and seamlessly as possible.

The COVID-19 pandemic has affected nearly every aspect of our lives today. For the benefit of empowering our readers, can you share a few of the personal and family-related challenges you faced during this crisis? Can you share what you’ve done to address those challenges?

Mostly to keep everyone safe and still provide a service for our clients. We’ve helped by collaborating with clients to develop disaster recovery efforts. Some solutions have been one-offs, but we were there to help. We planned for remote operations, but no one could have expected it to be at this level. The plans have made the transition seamless and we are fully functioning remotely while empowering our client base to do the same.

Can you share a few of the biggest work-related challenges you are facing during this pandemic? Can you share what you’ve done to address those challenges?

Biggest challenge is to keep up with the increase in volume of business. Being a telecom company, demand for our service has increased. The challenge has been to continue to provide the same level of service. All our employees have done a phenomenal job of maintaining quality.

The COVID-19 pandemic has changed the way professionals in every industry work and communicate. Companies ranging from major global banks to smaller mom and pops shops are becoming far more comfortable with the idea of working remotely on a more long-term basis. One of the primary reasons this has been possible is because of solutions like the one that Client Instant Access offers. Communication channels can be consolidated within a single workflow and the technology can be deployed overnight if necessary. Without the ability to webcast and send blast email messages to entire client lists, working from home would not be possible.

Not only have we been empowering business continuity over the last two months, we’re helping to change the way industries will communicate in the months and years ahead, even after the COVID-19 pandemic subsides.

Many people have become anxious from the dramatic jolts of the news cycle. The fears related to the coronavirus pandemic have understandably heightened a sense of uncertainty, fear, and loneliness. What are a few ideas that you have used to offer support to your family and loved ones who were feeling anxious? Can you explain?

Primary concern for all is to stay healthy. Next is loss of income. No amount of words ease those stresses. However, I offer that the only thing to do is stay calm. I’ve encouraged friends and family to continue to pay service people if they are in a position to do so without anything in return. Helping those near you is the best we can all do. It’s a bridge to post-COVID.

As for clients, we collaborate to morph our services to adapt to their immediate needs and develop longer term strategies to aid in future crises.

Obviously we can’t know for certain what the Post-COVID economy will look like. But we can, of course, try our best to be prepared. We can reasonably assume that the Post-COVID economy will be a trying time for many people across the globe. Yet at the same time, the Post-COVID growth can be a time of opportunity. Can you share a few of the opportunities that you anticipate in the Post-COVID economy?

Supporting remote operations will be a huge growth opportunity. We see that with the ways our clients are using our services. They are looking at processes in an ‘outside the box’s perspective that doesn’t occur in day to day normal times. For example, we’re running virtual roadshows for clients. They have had great feedback and this will likely be how these meetings are conducted in the future.

Since the working and the general communication dynamic will continue to shift for so many companies — with COVID-19 serving as the catalyst for these shifts — there will be ample opportunity for technology vendors to step up and improve daily efficiencies. From the way companies communicate with customers to how they manage market and personal data, the pandemic has cast a bright light on how workflows can be improved now that everyone has been forced to work outside of a traditional office setting.

There will also be opportunities for companies to reevaluate how they employ technology across the organization. Over the last two months, many back-office functions have proven to be incapable of handling the level of bandwidth that firms are seeing during these turbulent times. Companies will need to take a hard look at how they are storing data, what security protocols they have in place and how they’ve approached disaster recovery up to this point.

How do you think the COVID pandemic might permanently change the way we behave, act or live?

Just like the experience I had in the first year of business changed my product, COVID will change some things for the better. Awareness of hygiene, handwashing, etc are things that will reduce all infectious disease. In business, the threat of a pandemic leads to a greater awareness and preparation for its effect. We will all be better prepared if and when there is another virus. People will certainly be more cautious when venturing out in public but it’s unfortunate that the loss of life and income is the price of knowledge.

From a business perspective, companies have realized that a remote work environment does not necessarily equal a drop in productivity. In fact, many companies that have leveraged the appropriate technology functions and tools have seen an uptick in productivity, largely due to the fact that the circumstances have forced them to communicate more often and provide a greater level of transparency to their customers.

Companies are finding new ways to leverage data and apply data to everyday tasks. The ability to capture data, analyze it, and make informed decisions is what will allow some companies to succeed while others will be left to reevaluate again.

Considering the potential challenges and opportunities in the Post-COVID economy, what do you personally plan to do to rebuild and grow your business or organization in the Post-COVID Economy?

Mainly to strengthen the ability to productively operate remotely. For us, it’s always going to come down to how we can streamline daily workflows even better for our customers. Our Omnigage platform empowers clients to build stronger and smarter customer relationships, store and analyze data more efficiently, and remove the constraints of legacy telephony technology that firms have been using for decades. We’ve received such a massive increase in customer requests during the COVID-19 pandemic that we’ve been able to pinpoint what customers will need in a remote work setting so that we can continue to enhance our product offerings as the landscape of different industries, especially financial services, continues to shift.

Similarly, what would you encourage others to do?

Collaborate with customers and your partners. One of the things that has made us so successful is hearing what others are doing in the industry and staying ahead of what customers will want. We have a great partner network and collaboration is what drives innovation.

Can you please give us your favorite “Life Lesson Quote”? Can you share how that was relevant to you in your life?

Not a quote, just a cliche….always look at the glass half full. There aren’t many problems that can’t be solved and I never start with ‘no’. Most times, you will not only succeed, but excel.

How can our readers further follow your work?

I regularly write about developments in the industry which can be found on CIA Omnigage’s blog page

You can also follow CIA Omnigage on LinkedIn and on Twitter 

FinServ Comms Q&A, Markets Media: Joe Vaccarella, Client Instant Access

FinServ Comms Q&A, Markets Media: Joe Vaccarella, Client Instant Access

Joe Vaccarella, CEO and Founder of Client Instant Access examines how the dynamics of multi-channel communications have been impacted since the outbreak of COVID-19 pandemic and how this will alter the landscape for technology and cybersecurity moving forward. 

What are some of the communication challenges firms across the financial sector have faced during the COVID-19 pandemic?

With nearly everyone in the global financial sector working from home due to the Coronavirus pandemic, secure and streamlined communication solutions have never been more vital. Companies have been forced to rely on alternative resources for meetings, earnings calls, and customer communication. There’s an immeasurable layer of cybersecurity and protection that these platforms must provide clients in the unpredictable climate. Conversations with clients and co-workers are vulnerable to hi-jacking and other disruptive behaviors when they are not streamlined on a secure and trusted platform, as we’ve seen with a number of other providers. 

A system that provides integrated and flexible capabilities through voice, email, SMS/MMS, and phone will be a major asset to firms not only with clients but internally as well. Finding a system that can be quickly deployed, while addressing cybersecurity threats and compliance parameters will be the difference between business continuity and business failure. 

What are some key features that should be encompassed in a reliable and secure multi-channel communications platform? 

Security and compliance have to be the top priority. Although regulators like the CFTC have loosened some of their regulatory parameters on working remotely, security around communication channels needs to perform at optimal levels to ensure that customer information and data is not compromised. 

As far as specific capabilities, customers are still for the most efficient way to deliver messages with a personalized touch. Multi-channel communication platforms should offer state-of-the-art conferencing, dialing and messaging services that can connect users globally. All services should complement one another, whether it be for voice, SMS, or email blasts. A good platform will offer solutions that seamlessly integrate with CRM platforms already in place in under 24 hours and foster a customizable, advanced alert system. 

A platform that is well-equipped and trusted will foster long-lasting relationships and provide the security and efficiency of automation with the attention to detail they would get from working in-person.

In the long-term, how will the pandemic impact how financial institutions approach communication technology and the surrounding cybersecurity protocols?

As more robust and secure communication tactics and strategies come into play during this pandemic, working remotely is slated to become the new normal. We have slowly seen Fortune 500 companies and institutions such as schools, churches, hospitals, and more take advantage of multi-channel communication technology and financial institutions are having to adapt quicker than normal. 

Reliable technology and communication solutions like CIA’s Omnigage that can connect with client relationship management systems make all the difference right now. This transition to consistent, remote work will be aided by these tools and we expect this shift to continue in the years ahead. As communication methods become more sophisticated and the banking and capital markets landscape becomes more electronified, more of the workplace will embrace the work from home lifestyle and it will all happen under unified and nimble communication channels.

This article was originally published on Markets Media.

Timely Communication During a Worldwide Pandemic

Timely Communication During a Worldwide Pandemic

The last month has been unlike anything we’ve ever experienced before. Increased communication between employees and customers is now more vital and will continue to be as the world battles through the COVID-19 pandemic. Companies will need to rely on proven multi-channel communication solutions to ensure that business initiatives – such as large events and quarterly earnings release calls – and, more importantly, emergency notifications and alerts are initiated in a timely manner.

Omnialert: Real-time Emergency Notifications and Alerts

Single-touch emergency notifications have never been more important than in the current circumstances and with Client Instant Access’s Omnialert, employers and community leaders have the ability to disseminate mass notifications and alerts with a single click of a button.

From general organizational updates to city and education officials sending updates pertaining to school and business closures, the punctuality of pertinent information delivery is paramount. Omnilert allows you to prepare personalized updates in advance that can reach your entire network within seconds regardless of where they are located.

By merging the most innovative technology suite with premium support services, Omnialert is the most reliable emergency response notification system available in a time when dynamic communication is crucial.

Earnings Season is Here

While COVID-19 remains the world’s most pressing issue, the end of Q1 means earnings calls are just around the corner. Robust and reliable multi-channel communication tools will be vital in the weeks ahead as companies disclose earnings reports and analysts host virtual research meetings. Staying on top of earnings calls and having a smooth set-up to transition from one call to the next can be the difference between a productive and disorganized event. 

Organization, functionality and efficiency are essential to communication, and Omnigage prioritizes all three. With Omnigage, research analysts are able to create seamless earnings campaigns that provide multiple touchpoints with a streamlined workflow. Omnigage also enables greater control around data and content by providing a holistic view of all customer information and data-driven insights. 

With analysts and executives making and receiving multiple calls a day, Omnigage’s professional messaging and advanced dialer are invaluable assets. Omnigage offers a unique scheduling system with appointment reminders available instantaneously on both ends for coordinating meeting logistics.

While stocks and earnings continue to fluctuate during this uncertain time, technology should be a reliable constant. 

We’re All In This Together

The COVID-19 pandemic has put us in a situation where working remotely may be the new norm – but that doesn’t mean business continuity should be compromised. While many virtual conferencing and webinar platforms are crashing and experiencing a litany of technical difficulties, Client Instant Access’s bandwidth capacity, security parameters and innovative design are why the world has trusted its solutions for over 23 years.

Interested in learning more? Schedule a demo today.