Posted on Jul 27, 2018

How to Successfully Host a Large Audience Conference Call Event

Successfully hosting a large event conference call is critical for a large business in the financial industry. There is absolutely no margin for error when communicating important messages to a large audience. Smart communication administrators rely on premium conference call providers with a track record they trust as well as years of experience working with large Fortune 500 companies.

At Client Instant Access we offer the tools you need to host a productive event conference call.  These premium conference call tools include:

Host Large Audiences Conference Calls with 1,000’s of Participants

Companies that manage calls with 1,000’s of participants and need to ensure the success of these large event conference calls. Our company handles 1,000s of large audience conference calls each year as a result of our exceptional quality, service and security..

Dedicated Operator Assistance On Event Conference Call

A dedicated team of live operators who gather any required participant information and can also create a registration page where participants must enter any required information to receive a PIN that allows them to enter the call. Live operators assistance also ensures a secure environment since only authorized participants can enter the call.  With hundreds, or even thousands, of registered participants, earnings calls must be carefully managed to ensure all callers receive critical information, while also allowing for organized interactions. Live conference call operators carefully follow the provided custom instructions from the conference call host to manage the call flow and meet expectations.

Managed Q & A Sessions

A live operator can control access on a call so that they can mute and unmute participants to allow for organized communications and interaction.

Custom Introductions

Live conference call operators can read a custom introduction at the start of each call to convey an the agenda for the event conference call.

Live Stats In Conference Call Participant Portal

The event conference call host will have access to a portal that provides a view of call participation in real time.  The portal will show any participants who have entered the queue to ask a question.

Digital Recording and Playback

When your event conference call is complete, a call recording can be extremely valuable. It allows a company to have their own record of the event conference call for future reference.  But it also allows a company to provide access to participants who may have been late or not present during the call. Some organizations even publish and allow access to the public.

Event Conference Call Transcripts

Our experienced team can translate your event conference call after completion so that you have access to a typed document that is accurate. This portable transcript can save time and money by giving a company the flexibility to send that document to a selected audience. With your team all on the same page, it can prevent any future disagreements or conflicts.

Advanced Conference Call Sound Quality

Eliminating background noise during an event conference call is a critical goal for any organization. Our advanced digital technology provides crystal clear lines that have made us the choice of Fortune 500 companies.

Tips For A Successful Event Conference Call

Have a Plan Prior to the Conference Call

It is especially important to have a plan before a large event conference call. Sending out invites before a call can help everyone stay on the same page and know when to call in to the conference. In addition, forwarding an agenda to all users can give everyone a sense of how to be prepared and also a time estimate of how long the call will be. With many registered participants, event calls must be carefully structured to make sure that all callers receive information and can collaborate efficiently.

Mute Your Conference Call Lines

It is very crucial to mute your lines during a large conference call. Most companies can agree that background noise during a conference call can lead to increased stress. As a result, work productivity can drop down heavily. With a live operator only those chosen to speak will be authorized leading to less interruptions.

Hold Questions Until the End of the Conference Call

It is always beneficial to hold Q&A until the end of the event conference call so that you can stick to the planned agenda.  During the introduction speech it is important to state to participants that there will be time for Q&A at the end of the conference call.

Large Fortune 500 companies host earnings conference calls and large event conference calls daily on our premium conference call platform.  Expectations for these event conference calls are extremely high and very few premium conference calling providers are trusted.   Client Instant Access has been the The Provider of Choice on Wall Street for over 22 years.